Copernico’s Recruitment Candidates Policy

Date of entry into force: 21 May 2018

Welcome to the Copernico website of Copernico Srl (“Copernico”), the data controller with registered office at Piazza IV Novembre 7, 20124 Milan, Italy. The email address of our Privacy Officer is
Your privacy is very important to us and this is why we want to inform you of the methods by which we collect and use information concerning you.
We take great care over the processing and protection of the personal data of our Clients, Users, Suppliers, Collaborators and all those with which we engage in relations. For this reason, to guarantee maximum compliance with EU Regulation 2016/679, Copernico has adopted a Privacy Organization Model.
Italian and EU legislation require personal data processors to inform data subjects about which data will be processed and about certain elements relating to the processing operations. Your personal information will be processed fairly, lawfully and transparently, without infringing on your privacy or your rights. In accordance with Articles 13 and 14 of EU Regulation 2016/679, we provide you with the following information.

What is thois policy?

The methods of managing the website are described on this page with regard to the processing of the personal data of the recruitment candidates who consult it. This Policy is provided to those who send their CV or other information in order to establish a working relationship with our company.

#InBrief This Policy describes our privacy methods, including the type of information we gather on our recruitment candidates, how we gather it, what we do with it, how we protect it and the rights users have on their information.

What information do we gather?

The optional, explicit and voluntary sending of information by filling in forms or sending electronic mail to the addresses shown on this website leads to the subsequent acquisition of the sender’s address and personal data, required to respond to the requests and/or provide the services requested, as well as any other personal data included in the correspondence (and in any attachments to it) or on the appropriate forms. The data will be treated with information technology and digital transmission methods in order to respond to the requests and/or provide the service requested.

#InBrief We gather two types of information: Personal Information (which can be used to uniquely identify a single person) and Non-Personal Information (which do not enable identification).
We gather information regarding our users, visitors and job candidates.

Why do we gather this information?

We collect information that concerns you exclusively for carrying out the research, selection and evaluation of personnel.

#InBrief We collect and use information only for the evaluation of candidates.

Whit whom do we share your information?

Copernico Srl will not share your information with third parties.

#InBrief We will not disclose your personal information to third parties. 

When we can contact you?

We can contact Candidates for recruitment only to schedule an interview or ask for further information regarding their professional profile.

#InBrief The Candidate will be contacted only to reply to his/her job application.

How long do we keep your information?

We may keep the CVs or other information regarding the Recruitment Candidate for a maximum period of 6 months, unless requested by the interested Candidate for early cancellation (opt-out).
In case of recruitment, the personal data provided will be kept for as long as necessary to manage the Personnel File.
We may retain your Personal Information for as long as is needed to provide you with our services. We may continue to retain such Personal Information even after you deactivate your User Account and/or cease to use any particular Services, as reasonably necessary to comply with our legal obligations, to resolve disputes regarding our Users, prevent fraud and abuse, enforce our agreements and/or protect our legitimate interests.

#InBrief We may keep your CV for a maximum period of 6 months unless you request early cancellation.

Your rights and how to contact us

In addition to the right to request the cancellation of your personal data within 6 months from sending the CV, we remind you that you have the right to obtain confirmation of the existence or otherwise of personal data concerning you and to know the content and origin thereof, verify its exactness, or request the supplementing, updating or correction of such data. You also have the right to request the deletion, conversion into anonymous form or blockage of data processed in breach of the law and, in any case, to oppose, for legitimate reasons, to the processing of such data.
Requests should be made:
- via e-mail, to our Privacy Officer:
- or by post, to Privacy Officer - Copernico Srl, Piazza IV Novembre 7, 20124 Milan (Italy).

#InBrief  Users may contact us via e-mail or post to access the Personal Information processed by us and request the correction or deletion of such data. We will reply to your request as soon as possible and, in any case, no later than 30 days from receipt.